Executive Assistant at Orcrist Technologies (Berlin, Germany)Executive Assistant

Company

Orcrist builds the Orcrist Intelligence Platform (OIP), a Kubernetes-based data intelligence system delivered as SaaS or self-hosted/on-prem (including air-gapped deployments). We help defense, law-enforcement, and enterprise teams turn complex data into actionable intelligence, securely and responsibly.

• Supporting the CDO in day-to-day operations, structuring priorities and thinking ahead rather than waiting for instructions
• Proactively managing and maintaining the CDO's calendar
• Drafting and pre-formulating emails and correspondence
• Organizing and coordinating appointments, meetings, committee sessions, and events
• Preparing for and following up on meetings, including taking minutes and tracking decisions
• Planning and preparing business travel, including logistics and itineraries
• Managing expense reports and receipts, including scanning, sorting, and maintaining records
• Researching, compiling, and preparing information, documents, and presentations

• Several years of proven, hands-on experience in a comparable Executive/Personal Assistant role
• Exceptional organizational and multitasking skills, with strong attention to detail and follow-through
• A proactive communicator who keeps others informed without being asked twice
• Own sense of structure and initiative — you bring ideas and ways of working, rather than waiting to be told
• Excellent written and verbal communication skills in German and English (C1+)
• High level of professionalism, discretion, and integrity when handling confidential information
• Patience and an even temperament, including in situations where things take longer than expected
• Quick comprehension and the ability to adapt to shifting priorities in a fast-paced setting

Nice-to-haves

• Completed business or administrative training, a degree, or a comparable qualification
• Proficiency with Google Workspace and other digital collaboration tools
• A structured, independent, and reliable work style
• Strong organizational skills paired with a collaborative, team-oriented mindset

• Remote‑first in Germany with occasional team events in Berlin.
• Home office budget and great technical equipment.
• 30 days of vacation.
• A position of responsibility at a specialized, growing technology company in the defense sector.