Executive Virtual Assistant (Part-Time) at Assist World (South Africa)
Assist World· South Africa·
Role details
Job description
We are currently recruiting a proactive, high-trust Executive Virtual Assistant on behalf of an Executive Director of Professional Learning at a leading public school district.
Our client oversees district-wide educator development and currently operates without internal administrative support. They are looking for a dedicated remote partner to manage critical operational, clerical, and documentation workflows. By taking full ownership of administrative mechanics, you will directly enable executive leadership to focus on high-impact strategic initiatives.
Responsibilities
- Data Entry & Catalog Maintenance: Keep the district professional learning course catalog up-to-date and accurately log inbound conference and training submissions.
- Document Design & Formatting: Polish and standardize executive materials, training catalogs, meeting agendas, and presentations for leadership and district staff.
- Pipeline & Deadline Tracking: Manage the lifecycle of conference approval requests, proactively track down missing documentation, and enforce key timelines.
- Digital Asset Organization: Maintain a structured, intuitive shared drive system for approved resources,executive templates, and active action items.
- Routine Communication Support: Draft concise email correspondence, issue scheduled reminders to educators and administrators, and ensure timely follow-ups.
What We Are Looking For
- Tool Proficiency: Strong, practical command of Google Workspace (Drive, Docs, Sheets, Slides) and Microsoft 365, with solid capability in Microsoft Excel (formulas, filtering, structured data organization).
- Uncompromising Discretion: Proven experience managing confidential personnel, professional, and budgetary details with absolute integrity.
- Independent Initiative: A self-starter mindset capable of managing daily tasks seamlessly without constant supervision.
- Punctuality & Precision: Strict respect for deadlines, quick turnaround times, and high attention to detail in written materials and spreadsheets.
- Professional Communication: Polished, courteous written communication suitable for public education executives and administrative teams.
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
NO TRACKER. NO PROBLEM
Important Hiring Note / Eligibility: We are a remote-first team, but due to international payment regulations, we can only hire candidates who can receive payments via Wise (SA, UK, US & PH). Before applying, please ensure Wise operates and supports local bank transfers in your country of residence/bank location.
Regrettably, we cannot proceed with applications from regions where Wise services are unavailable.
Why work at Assist World
- 100% remote work: All roles are fully remote, offering maximum flexibility for global talent.
- Performance-based compensation: Pay structures reflect experience, skills, and impact, with biannual bonuses and monthly raffles.
- Growth opportunities: Work with high-caliber clients across industries; receive feedback and mentorship to develop professionally.
- Supportive culture: Emphasis on transparency, communication, and collaboration — "You’re never just a number."
- Flexible scheduling: Part-time (54%) and full-time (45%) options available; ability to align with client time zones (especially U.S. hours).
- Ideal for: Organized, proactive, detail-oriented individuals fluent in English, comfortable with Google Workspace, Zoom, Slack, and eager to deliver excellence.