Office & Operations Manager at Solcoa Industries (Alameda, CA)Office & Operations Manager

Making the Metals Powering the World Solcoa is building the next generation of American metalmaking, starting with rare earths — the metals of power and motion. We've developed a new chemistry that converts rare earth oxides into high-purity metals — the materials inside every EV, fighter jet, wind turbine, and data center — cleaner, cheaper, and faster than any conventional process. Now we're scaling it to thousands of tonnes of annual production.

Keep a fast-moving industrial startup running. You'll own the day-to-day operations of our facility — office, vendors, purchasing support, onboarding, events. You'll be the first person many candidates, customers, and investors meet, and the person the whole team relies on to make problems disappear.

• Run daily office operations: supplies, deliveries, food program, facilities requests, and vendor relationships.
• Own purchasing support—place and track orders for parts, equipment, and consumables; chase lead times; reconcile receipts against POs.
• Coordinate onboarding for new hires: workspace, equipment, badges, accounts, and first-week logistics.
• Manage calendars, travel, and logistics for the leadership team; schedule interviews and customer/investor visits.
• Plan team events, all-hands, and visits from customers, investors, and government stakeholders.
• Support HR and finance operations, insurance paperwork, invoice processing, and expense management.
• Keep the office and common areas organized, stocked, and presentable—and build the systems so it stays that way.

Required

• 3+ years in office management, operations, or executive support—startup or industrial environment preferred.
• Ruthless organization: you keep many threads moving without dropping any, and you document as you go.
• Strong written and verbal communication; comfortable dealing with vendors, candidates, and executives alike.
• Proficiency with Google Workspace or Microsoft 365, and comfort picking up new tools (purchasing, HR, expense systems).
• Bias to action—you see a problem and fix it before anyone asks.

• Experience at a hardware, manufacturing, or lab-based company.
• Exposure to purchasing/receiving, light bookkeeping, or HR administration.
• Experience supporting founders or executives directly.

• Competitive base salary
• Equity (stock options)
• Comprehensive health, dental, and vision insurance
• Company-provided lunch daily
• Visa sponsorship available if needed