Administrative Assistant — Technology Team at Careerswift (United States)Administrative Assistant — Technology Team

CerebriOS is a software company building B2B SaaS products that help businesses make better decisions, streamline operations, and get more value from their data. Our products combine practical business workflows with intuitive technology designed for everyday use.

We are looking for an Administrative Assistant to support our Technology team and help keep day-to-day activities organized as CerebriOS grows. You will coordinate meetings, maintain documentation, track requests and follow-ups, and provide administrative support to team members working across Product, Engineering, Data, and other functions. This is a practical, hands-on role for someone who is organized, dependable, and comfortable working with technology teams in a remote environment.

• Provide day-to-day administrative support to the Technology team
• Coordinate meetings, calendars, agendas, and follow-ups
• Maintain team documentation, trackers, and internal records
• Organize project materials, presentations, reports, and other documents
• Track action items, deadlines, and outstanding requests
• Coordinate communication between Technology and other internal teams
• Support onboarding and offboarding activities for technology team members
• Help organize team meetings, planning sessions, and internal events
• Assist with vendor, software subscription, and administrative requests
• Prepare routine reports, summaries, and status updates
• Help maintain clear and organized digital files and documentation
• Support Technology and company-wide projects as needed

• 1+ year of experience in administrative support, coordination, operations, or a similar role
• Strong organizational skills and attention to detail
• Excellent written and verbal English communication skills
• Ability to manage multiple tasks and deadlines
• Comfortable working with technology and learning new tools
• Proactive approach to follow-ups and problem-solving
• Reliable and comfortable working independently in a remote environment

• Experience supporting a technology, SaaS, or software team
• Familiarity with Jira, Confluence, Notion, Asana, or similar tools
• Experience with Google Workspace or Microsoft Office
• Experience coordinating projects or cross-functional activities
• Basic understanding of Agile or Scrum environments
• Experience working with remote or distributed teams

$50,000–$68,000 annually, depending on experience, qualifications, and overall fit for the role. CerebriOS offers a remote-first working environment, professional development opportunities, and a benefits package designed to support our team. Full details of compensation, benefits, and other employment terms will be discussed during the interview process.

Application review → introductory conversation → practical discussion → conversation with the team/manager → offer. We aim to keep the process focused and respectful of your time, with clear communication throughout the process.

CerebriOS is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. If you need an accommodation at any stage of the hiring process, please let us know and we will work with you to make the process accessible.

Location: Remote Salary Range: 50,000 - 68,000 USD (gross, annually)