Executive Assistant (Business Support) at Assist World (Philippines)
Assist World· Philippines·
Role details
Job description
Overview
We are seeking a high-level Executive Assistant to support the business operations of a fast-paced, high-performing executive. This role focuses on protecting the executive’s time, managing communications, and ensuring smooth internal coordination. The EA will work closely under an existing Executive Assistant and play a key role in maintaining operational flow and decision-making efficiency.
Key Responsibilities
Inbox & Communication Management (CORE) Manage and triage incoming emails Respond, redirect, or decline requests on behalf of the executive Act as a gatekeeper — ensuring only high-priority items reach the executive Route requests to relevant team members Calendar & Time Protection Manage and optimize executive calendar Decline or reschedule unnecessary meetings Ensure time is allocated effectively Business Operations Support Assist in keeping internal workflows on track Support coordination across team members Ensure follow-ups and tasks are completed Collaboration with EA Team Work under and alongside the current EA Learn systems and processes quickly (within ~2 weeks) Transition into independent support after onboarding
Requirements
Strong experience in Executive Assistant or similar role Excellent judgment and decision-making ability Ability to confidently say “no” on behalf of executive Highly organized and detail-oriented Comfortable working in structured, fast-paced environments
Experience with Google Workspace
AI awareness or willingness to learn
Experience in fast-growing or high-demand environments
Location: RemoteType: Full-TimeWorking Hours: 10:00 AM – 7:00 PM Pacific TimeTraining Period: Must be open to working overnight hours temporarily (approx. 2 weeks)
Why Join Assist World?
100% REMOTE
$50 birthday bonus $200 testimonial bonus
Why work at Assist World
- 100% remote work: All roles are fully remote, offering maximum flexibility for global talent.
- Performance-based compensation: Pay structures reflect experience, skills, and impact, with biannual bonuses and monthly raffles.
- Growth opportunities: Work with high-caliber clients across industries; receive feedback and mentorship to develop professionally.
- Supportive culture: Emphasis on transparency, communication, and collaboration — "You’re never just a number."
- Flexible scheduling: Part-time (54%) and full-time (45%) options available; ability to align with client time zones (especially U.S. hours).
- Ideal for: Organized, proactive, detail-oriented individuals fluent in English, comfortable with Google Workspace, Zoom, Slack, and eager to deliver excellence.